How is a contract modification defined?

A contract modification is defined as a written change to the terms of an existing contract. This definition emphasizes the importance of documentation and formal procedures in the contracting process. Modifications must be in writing to ensure clarity and mutual agreement between the parties involved. This protects both the contractor and the contracting officer by providing a clear, enforceable record of what changes have been agreed upon.

Written modifications are essential as they help prevent misunderstandings and potential disputes that can arise from informal or verbal agreements. This formal approach aligns with federal acquisition regulations, which often require all changes to contracts to be documented in writing.

Moreover, while oral agreements or informal changes might seem expedient, they can lead to legal complications or issues with compliance and enforceability. Thus, ensuring that modifications are made through formal documentation is crucial for maintaining the integrity of the contracting process.